Executive Assistant/Personal Assistant in Santa Monica, CA at Career Strategies

Date Posted: 3/28/2021

Job Snapshot

Job Description

We seek a sharp, polished Executive Assistant/Personal Assistant for a position working with a real estate development company in Santa Monica!!

This role assists with day-to-day administrative support activities. The ideal candidate has a minimum of 2 years’ experience providing executive administrative support in a fast paced environment. They are used to working with hightly confidential information and have great organizational skills.

Career Strategies Inc is a national staffing firm that provides temporary and direct hire staffing services to outstanding firms located throughout the United States. For over 30 years, we have helped thousands of talented candidates find fulfilling careers in a variety of industries including technology, entertainment, marketing, real estate, finance and accounting.

About the Role:

  • Schedule meetings and appointments
  • Manage calendar for owner
  • Review communications
  • Take memos
  • Ensure no missed deadlines
  • Answer phones
  • Update spreadsheets
  • Respond to phone & email inquiries
  • Maintain paper files and binders
  • Maintain digital database
  • Provide cross-departmental support
  • Documentation
  • Special projects, as assigned

This is not a comprehensive list of duties.

Job Requirements

About the Candidate:

  • BA+ degree (PLUS)
  • 1+ years’ experience (MUST)
  • Intermediate computer skills including MS Power Point (MUST)
  • Personality, Characteristics and Skills: friendly, professional, honest, reliable, excellent interpersonal communication, advanced written and oral communication, able to multi-task, independent worker, highly organized, efficient, team player, meticulous, detail oriented, positive “can-do” attitude, problem solver

Additional Information

Equal Opportunity Employer considering qualified candidates in accordance with state and federal laws, including those with criminal histories, in a manner consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.